Privacy Policy
UNF Writers Conference (“we,” “us,” or “our”) operates the website located at unfwritersconference.com (the “Website”). We are committed to protecting the privacy and personal data of our users, attendees, and community members (“you” or “your”). This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in accordance with applicable privacy laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other relevant data protection legislation.
1. Commitment to Privacy and Data Protection
At unfwritersconference.com, we recognize that privacy is a fundamental human right. We are dedicated to maintaining transparency with respect to our data practices and to implementing strong security and administrative measures designed to protect your personal data. All personal data collected is processed lawfully, fairly, and in a transparent manner, ensuring the confidentiality and integrity of your personal information.
2. Scope of Policy and Data Controller Role
This Privacy Policy applies to all visitors and users of unfwritersconference.com and related services. UNF Writers Conference is the data controller responsible for the processing of personal data as described in this Policy. This Policy governs all interactions with the Website, including online event registrations, user inquiries, email communications, and newsletter sign-ups.
3. Categories of Data Processed
We may collect and process the following categories of personal data:
a. Usage Data
Information automatically collected when you visit the Website, including IP address, browser type, operating system, referral sources, device identifiers, date/time of access, pages viewed, and session duration.
b. Account Data
Personal details you provide when registering for conferences, workshops, or mailing lists, including full name, email address, postal address, and phone number.
c. Profile Data
Information related to preferences, user behavior, conference attendance, workshop selections, content downloads, and purchase history.
d. Communication Data
Records of correspondences, including inquiries submitted through contact forms, support tickets, emails, and any other forms of communication exchanged between you and unfwritersconference.com.
e. Technical Data
Device-specific data such as hardware model, operating system version, browser type, internet service provider, regional and language settings, and system configurations.
f. Transaction Data
Details pertaining to payments made to us, order confirmations, invoice details, delivery addresses, and billing records. Note: Payment card information is processed securely through third-party compliant payment processors; we do not store card data.
g. Preference Data
Information related to your communication preferences, consent status for newsletters or promotional materials, and declared interests in particular services or products.
4. Legal Bases for Processing
We process your personal data only when legally permitted. This includes processing based on the following grounds:
– Performance of a contract: To fulfill event registrations or deliver purchased products or services.
– Consent: Where you have expressly given us permission to process your data for one or more specified purposes, such as marketing.
– Legal obligation: To comply with legal, tax, or regulatory requirements.
– Legitimate interests: For purposes such as Website improvement, customer support, internal administration, and analytics, provided such interests are not overridden by your rights and interests.
5. Your Rights
Subject to applicable data protection laws, you have the following rights regarding your personal data:
– Right of Access – to obtain confirmation of whether we process your personal data and to access any such data.
– Right to Rectification – to correct inaccurate or incomplete data.
– Right to Erasure – to request deletion of personal data in certain circumstances (“the right to be forgotten”).
– Right to Restrict Processing – to limit how we process your data under certain conditions.
– Right to Data Portability – to receive your data in a structured, commonly used format and have it transferred to another controller where technically feasible.
– Right to Object – to object to data processing based on legitimate interests or direct marketing.
– Right to Withdraw Consent – to withdraw your consent at any time where processing is based on consent.
To exercise any of the above rights, please contact us at [email protected].
6. Security Measures
We implement technical, administrative, and organizational safeguards to protect your personal data. These include, but are not limited to:
– Encryption of sensitive data in transit using SSL protocols
– Access control mechanisms to limit data exposure
– Regular data backups
– User authentication protocols for internal systems
– Internal data protection training for staff
While no security system can guarantee absolute security, we strive to continuously assess and upgrade our security measures in line with industry best practices.
7. International Data Transfers
Given the global nature of the internet, your data may be transferred to and processed in jurisdictions outside of your country, including jurisdictions that may not provide the same level of data protection. When we transfer personal data internationally, we implement appropriate safeguards such as:
– Standard Contractual Clauses (as approved by the European Commission)
– Binding Corporate Rules and/or Privacy Shield (where applicable)
– Other contractual safeguards recognized by the GDPR
8. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes stated in this Policy or as required by law. Specific data retention periods include:
– Usage Data: Retained for up to 18 months for analytical and performance monitoring
– Account and Communication Data: Retained for up to 5 years post-interaction
– Transaction Data: Retained for 7 years for legal and financial compliance
– Preferences and Marketing Data: Retained until consent is withdrawn or data is no longer relevant
9. Cookie Policy
unfwritersconference.com uses cookies and similar tracking technologies to enhance your user experience. Cookies are small text files stored on your device to help us analyze site usage, customize content, and facilitate certain features.
Types of cookies we use:
– Essential Cookies: Required for the functionality of our Website (e.g., form submission, event registration).
– Functional Cookies: Enhance Website performance and usability.
– Analytics Cookies: Provide anonymized data regarding session activity, navigation patterns, and site performance via platforms like Google Analytics.
– Performance Cookies: Measure and optimize site performance and user satisfaction metrics.
10. Cookie Management and Compliance with GDPR and CCPA
Upon your first visit, you will be presented with a cookie consent banner that allows you to manage your settings in compliance with GDPR and CCPA requirements. You may adjust or withdraw consent at any time through your browser settings or privacy preferences available on the Website.
Under CCPA, California residents may opt out of the sale of their personal information. We do not sell your personal data to third parties. However, you may contact us at [email protected] for further clarification or to submit a verifiable opt-out request.
11. Special Protections for Children Under 13
Our Website is not intended for use by children under the age of 13. We do not knowingly collect personal data from children under this age. If we become aware that we have inadvertently collected personal data from a child under 13, we will take prompt steps to delete such information. Parents or guardians who believe that their child has provided us with personal data may contact us at [email protected].
12. Policy Updates and User Notifications
We reserve the right to update or modify this Privacy Policy at our discretion. Material changes will be indicated and clearly communicated via the Website or, where appropriate, through direct communication channels such as email. We encourage all users to review this Privacy Policy periodically to remain informed of our data protection practices.
13. Contact
For any questions, requests, or concerns regarding this Privacy Policy or your personal data, please contact us at:
UNF Writers Conference
Email: [email protected]
Website: https://unfwritersconference.com
We are committed to complying with all data protection obligations and providing transparent, lawful, and secure treatment of your personal data. If you have any concerns about how your personal data is handled, we encourage you to contact us directly for a prompt and respectful resolution.